Sheldon, Amy and Customer Service Communication

Yes, there’s a connection here (I’ll explain in just a minute).

If a client, candidate or even an internal employee has an issue, problem, complaint – anything that impairs their experience with your staffing or recruiting firm – wouldn’t you like to know, so you could fix it before it festers and threatens your relationship?

Admittedly, the Big Bang Theory’s Sheldon Cooper created his infamous “relationship agreement” for slightly different reasons (if you’re not familiar with the scene, you can watch it here).

But, by laying out the rules of engagement (including communication), Sheldon preempted all kinds of problems that crop up in relationships. And while most would say it was less-than-romantic, Sheldon and Amy wound up happily married.

Maybe he was onto something there.

While it may seem a bit strange, a communication agreement can help ensure the long-term success of your relationships – with customers, candidates and your employees. Here’s why:

Most unhappy customers will never say a word to you.

In “Never Mistake Silence for Satisfaction,” I explain why silence is dangerous. Most dissatisfied customers simply want to avoid the stress of confrontation - and just take their business elsewhere. A customer service communication agreement, however, may spur a conversation that:

identifies small problems before they fester and grow

sets the stage for service recovery

ultimately saves the business relationship

Over the long-term, communication agreements can also:

uncover additional business opportunities

build a more positive corporate culture

enhance your company’s reputation

combat perceived indifference, which is the culprit behind more than 2/3 of all lost business

When it comes to customer satisfaction, silence is not golden.

It’s up to you how formal and/or extensive your communication agreement with clients is. At a minimum, however, consider asking your customers to sign a simple form which states, that, if they ever have an issue, problem, complaint or question (anything which impairs their customer experience), they will communicate it to you. This simple step allows you to build business relationships founded on proactive communication - and that’s a great place to start!

Editor's Note:

Vicki is our queen of shareworthy service. She is 100% committed to making everything we do a “WOW” for our clients. She’s also a tech wiz and process guru who is responsible for some of our most innovative web applications, including HaleyMail, our Job Board software and our Talent Showcase product. With her degree in Information Systems and leadership training from Xerox, Vicki’s systematic approach to work and amazing attention to detail are a perfect compliment to the rest of our team’s more “creative” approach.