Streamlining Staffing Agency Operations with Integrated ATS and Time and Labor Software

  By Lynn Connor  |    Thursday March 28, 2024

Category: Automation, Expert Advice, Productivity


Seamlessly connect staffing agency front-and back-office operations

For staffing agencies, managing time and labor is often a complex puzzle. From Excel spreadsheets to handwritten notes, the traditional methods of tracking employee time are filled with inefficiencies and a high probability of potential errors. These outdated processes create stress and additional manual workload for agency staff and significantly impact margins. 

The American Payroll Association shows an error rate of between 1-8% of total payroll in companies that use traditional timecards, and roughly 40% of small businesses incur an average of $845 a year in IRS penalties as a result of mismanaged payroll processes.


The solution? Embrace automated time and labor management. 

By moving away from manual processes, staffing agencies can eliminate human error, prevent time theft, ensure accurate data for payroll calculations, and maintain compliance with labor laws and industry standards. This transition not only protects margins but also allows staff to dedicate their efforts to high-value projects, enhancing overall operational efficiency.


Embracing the Future of Time and Labor Management 

Timerack’s cutting-edge time and labor management solution is designed to integrate seamlessly with applicant tracking systems (ATS) like COATS, bridging the gap between front-office recruitment and back-office payroll and billing processes. This API-driven approach ensures a cohesive operational flow, allowing staffing agencies to manage their workforce more effectively.

Timerack harnesses a suite of integrated tools and advanced technologies, including biometrics, geofencing, AI, and machine learning, to automate and streamline time and labor management. These innovations offer a robust framework for agencies to manage their workforce efficiently, regardless of the scale or complexity of their operations.


Simplifying Employee Time Tracking

Onboarding new employees is a significant challenge, especially for staffing agencies that regularly introduce new staff. Timerack’s Intellipunch technology streamlines this process by eliminating the need for repetitive training on time punching. Employees simply enter a PIN number into the time clock, and Intellipunch guides them through the punching process, saving valuable time and resources.

This technology enables staff to easily punch in and out using a mobile device, laptop, or kiosk, from anywhere, providing flexibility and convenience for a dynamic workforce.


Enhancing Time Tracking Efficiency with Timerack’s Advanced Features

In today’s fast-paced staffing industry, managing employee time and attendance efficiently across multiple locations poses a significant challenge. Timerack offers a comprehensive solution to this problem through its cloud-based time clocks and mobile app, designed to cater to the dynamic needs of a mobile workforce.  

With the integration of advanced security features like facial recognition and biometrics, as well as geofencing technology, Timerack not only simplifies the management of time cards and worked hours but also safeguards against time theft and buddy punching, making it an indispensable tool for modern staffing agencies seeking to optimize their operations.


Time Clocks: Accessibility and Scalability

Timerack’s cloud-based time clocks offer a scalable solution for managing employee time across multiple locations. Employees can clock in through a desktop browser, with their IP address confirming their location. This system not only ensures accurate timekeeping but also offers self-service features for employees to manage their time cards and worked hours.

For agency staff, detailed reporting and automated employee management tools provide critical insights and streamline administrative tasks, enhancing operational efficiency.


Mobile App: Catering to a Mobile Workforce

The Timerack mobile app is designed to meet the needs of an on-the-go workforce, offering an intuitive interface and support for multiple languages, including Spanish. It ensures compliance with labor laws, including specific provisions like lunch lockout rules and California meal break regulations.

The app’s security features, such as facial recognition and biometrics, prevent buddy punching and time theft, while geofencing technology ensures employees clock in from the correct locations. This combination of convenience and accuracy makes Timerack’s mobile solution an essential tool for modern staffing agencies.


Integrating Timerack with COATS Staffing Software

Timerack and COATS Staffing Software ensure a seamless flow of data and processes between time and labor management and applicant tracking. This integration simplifies operations, reduces administrative burdens, and sets the stage for staffing agencies to thrive in an increasingly competitive landscape.

By leveraging integrated ATS and time and labor software, staffing agencies can overcome traditional challenges, optimize operations, and focus on growth and profitability. Timerack, in partnership with ATS providers like COATS, offers a powerful solution to transform how staffing agencies manage their most valuable asset: their workforce.

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