With a traditional staffing workflow, recruiters log in and sort through emails, add new job orders and candidates to the system that came in overnight, prioritize the day to fill certain job orders, and plan which candidates and customers to reach out to. Precious recruiting hours are spent figuring out what to do next and getting organized.
Today’s staffing software solutions work around the clock, helping your team prepare for the day, surfaces new opportunities and risks, and works in conjunction with your recruiters to complete tasks and fill job orders. A lot of this is being done even before recruiters take their first sip of coffee!
In this article we will look at how today’s modern staffing agency software solutions can complete tasks even before recruiters take their first sip of coffee, helping recruiters jump start the day with everything they need to know. Not only that, but today’s staffing software technology is helping recruiters solve some of biggest staffing challenges in a time when talent shortages still exist and clients have increased expectations, including quicker turnaround times.
Identifies New Candidates That Came In
When recruiters start their day, one of the first things they should see is a clear view of new candidates that applied for jobs overnight. From your staffing agency’s job application, candidates can flow directly into your staffing software, helping the recruiter to easily identify new applicants without needing to manually import resumes and create candidate records.
Recruiters might also be able to see candidates who didn’t complete their application and only completed a certain part of it. These candidates can be reached out to, or automatic emails can be setup to encourage them to complete the application.
Sends Job Invites and Fills Positions
Staffing software solutions can send automatic job invites overnight to candidates that qualify for a position. Positions can be accepted on the spot via a mobile app or text message, and the position is automatically filled. Before recruiters even start work the next day, they can have newly filled positions.
Identifies New Job Orders
Client portals allow staffing agency customers to post jobs in their portal, so when recruiters come in the next day, they can see all the new job orders they have in the system. Clients can get their jobs to you faster and recruiters can be set to begin filling them right away the next morning.
Displays Calls that Need to be Made That Day
A daily planner in your staffing software outlines all of the calls that need to be made that day and in the coming days. Recruiters never miss a beat by figuring out who they need to follow up with that day, it’s all outlined on their daily planner.
Automates Emails and Text Messages
Staffing software solutions can also automate emails and texts for recruiters. Reminder texts can be sent about upcoming assignments to candidates, texts can be sent checking in throughout the assignment, and more. Everyday texts and emails can be automated with your staffing software, so recruiters can focus on other tasks at hand that can’t be automated. This also helps increase communication with candidates and customers, fostering greater engagement.
Surfaces the Best Candidates
Traditional manual searches across your database can be reduced through AI-powered candidate matching in your staffing software. Staffing software solutions can identify the top ranked candidates for a position based on skills, test/certs, previous positions, location, availability, and experience. This significantly helps recruiters narrow down candidates in their database that are a fit for a position without spending countless hours searching and narrowing down candidates. When recruiters login for the day, they can instantly see all of the top candidates for jobs that came in overnight and begin reaching out right away.
Predicts Which Placements are Risky
Did you ever wonder how risky a placement was going to be? How likely a candidate was going to show up to an assignment? How likely were they to finish the assignment? Before placing candidates, staffing software solutions can predict how risky the placement is based on their previous assignment history. AI can also provide predictive scoring on engagement with your staffing agency, retention, and placement success. All of these metrics help recruiters make smarter recruiting decisions to ensure they are placing the best candidates the first time.
Spots Revenue Opportunities and Next Steps
Client revenue opportunities can also be spotted before they show up, getting ahead of opportunities to drive more revenue. AI can identify opportunities based on company news found on the web and company activity in your staffing software. It can also establish an immediate action plan with next steps to pursue these opportunities.
Opportunities that may have otherwise been hidden or lost can be brought to the forefront to make proactive decisions to drive more revenue for your business.
Staffing Agency Software Working Past 9 to 5
As a nod to the late Dolly Parton, your staffing agency software is no longer working 9 to 5 with your staffing teams, it’s working around the clock to bring candidates in, fill positions, match talent to jobs, help organize your day, and anticipate opportunities and risks. Recruiters are able to spend less time organizing their day and working on tasks that can be automated. Before they take their first sip of coffee, staffing systems can tell users what needs attention today and what is likely to happen tomorrow. The most valuable staffing software is already working before the recruiter sits down for the day.
Interested in learning more about modern staffing software solutions that can help drive your business forward? Schedule a demo of Ultra-Staff EDGE Staffing Software, a full front, middle, and back office solution with AI and automated driven tools for recruiters.
