Do you have a headache from toggling between multiple software solutions to manage your staffing and recruiting business? How many different solutions are you using to manage your ATS, CRM, payroll, job portal, and other day to day functions? If you are beginning to go crazy with multiple solutions, it may be time to get a dose of an all-in-one solution to get rid of that headache!
Why You Need an All-In-One Software Solution:
Eliminate Multiple Data Entries
You only need to enter information once, whether you are adding a new candidate, client, or job order. Once it is entered into your front office solution, all of the information will be carried into your back-office, web portals, mobile application, etc. You will no longer need to spend time manually entering in the same information multiple, or even triple times into each solution! This will save you time and allow you to dedicate more time gaining new business verse entering in data.
Streamline Business Operations
All of your client and candidate information will be stored in the same solution so you aren’t toggling between different software solutions. When operating out of a CRM product that is not integrated with an ATS, you have to put pieces of information together. An all-in-one solution gives you the ability to search for candidates that would be a good fit for a job, schedule interviews, enter in notes, and place candidates right within one solution.
Not only will business operations be streamlined, but so will the look and feel of your solutions. Your front office, back office, and web portals will all look and operate similarly. This allows your entire team to get acquainted with your software quicker verse needing to learn many different solutions.
When investing in one company, you also only have to work under a single contract instead of juggling between multiple agreements and expiration dates. Initially it may seem more cost effective to work with multiple, less expensive solutions; however, the cost may land up being almost the same once all said and done. This is why it is essential to do research before signing on the dotted line. Even if it does cost more to have an all-in-one solution, the price may be worth having a streamlined operation. Is it time to weigh the pros and cons?
Lower risk of Misplacing Information and Losing Data
You have a lower risk of misplacing information when it is all in one place. You know where to find the information you need and it won’t get lost in the shuffle. Additionally, it is easier to overlook or miss information when you have it in multiple places.
The other important piece to think about is how secure your data is. Is your data located in a high tiered data center? Are you at risk of losing data or even getting hacked? When you are working with all-in-one solutions, their investment in data security may be larger than a single solution.
Gain Access to Advanced Sales & General Ledger Back Office Reporting
Since all of your payroll and invoicing information will be automatically pulled from your front office into your back office, you have the ability to run advanced sales analysis and general ledger reports. These reports give your company insights into the “big picture” to help you make critical business decisions. Without these reports, it is difficult to see the whole picture and you need to spend more time manually pulling information from different databases and building these reports out. This can cause errors and inaccurate reporting.
Fully Integrated Solution and Beyond
In addition to having all of your solutions fully integrated, there are often all-in-one capabilities within front-office solutions as well. In addition to posting new jobs directly to your web portal, some solutions even allow you to post job openings and other information you want to share directly to social media. Instead of toggling between your front office and multiple social media tabs, why not post directly from one solution?
Certain solutions even offer e-mailing and texting capabilities directly from the software. Whether you are sending a single e-mail or text message or a mass email or text message, you have the ability to send it right from the software! You can usually setup e-mail and text templates as well to eliminate time typing up the same message you are sending multiple times a day.
Last, advanced reporting capabilities are available with some solutions. Imagine pulling reports by branch or PC to see the number of jobs open, number of clients interviewed, number of placements made during a set period of time? Or what if you could view insights on the correlation between where you are advertising your jobs and how many people you are placing from that job board to find out the best places to advertise your jobs? These are great instances of how you can use an all-in-one front office solution to your advantage.
These are just a handful of reasons why an all-in-one staffing and recruiting software solution will help your business grow. Is your headache starting to go away just thinking about the possibilities available to you?
Editor’s Note: Jennifer Roeslmeier - Senior Digital Marketing and Brands Manager at Automated Business Designs. Ultra-Staff is a full-featured business solution with components for front office, back office, mobile and web suite. For more information on Ultra-Staff go to www.abd.net. Schedule an Ultra-Staff staffing software demo today and see the difference that the best back office features in the industry make.